Council Meeting Minutes February 20, 2020

Mayor Pro Tem, Council President Greg DiDonato called the meeting to order at 7:15 pm.  All council members were in attendance.  Solicitor James Ong and Fiscal Officer Kathy Norman were also present.

Motion (1) to approve Regular meeting minutes November 21, 2019 and Special minutes January 2, 2020 made by Tracie Bolitho, 2nd by Jim Dickey.  Motion carried.

GUESTS:

Superintendent Brian Rentsch of Claymont City Schools was in attendance.  He spoke to council about the Levy that will be on the March 17, 2020 ballot which would be a continuous permanent levy.  It would be for the operation and permanent improvement of the school district.  The current levy is 4.62 mil and the new would be a 5-mil total.  This would increase $1 per month on property taxes.  The high school roof and additional security would be the first focus to address with the levy funding.  The levy would provide a guaranteed revenue stream to fix the buildings.  None of the money would be able to be used for any other purpose.  Motion (2) Resolution # 2727 Supporting the Claymont levy was made by Helen Borland, 2nd by Jim Dickey.  Motion carried.

DEPARTMENTS: 

STREET:  Doug White was in attendance.  He said they have been cold patching roadways, and were waiting for a salt order.  Interior painting in the Village Hall was also completed. 

ZONING:  Dan Shaver was present.  He told council that the house at 303 McCrea had been demolished.  The demolition list for 2019 included 5 demolished homes and 4 new homes.  Solicitor James Ong and Dan Shaver will be working on an update to the fence ordinance to provide more clarity to the rules.

POLICE:  Chief Todd Beeman was in attendance.  Motion (3) to approve the Police Cruiser purchase through the State Purchasing Program was made by Tracie Bolitho, 2nd by Helen Borland.  Motion carried.

Department reports for November, December and 2019 Yearly reports by Zoning, Police and Fire were approved by motion (4) of Mike Clark, 2nd by Kene Edwards.  Motion carried.

FISCAL:  Fiscal Officer Kathy Norman presented bills in the amount of $76,375.01 to be paid immediately. Motion (5) to pay the bills made by Tracie Bolitho, 2nd by Kene Edwards.  Motion carried.

Bank statements for November, December and January made with no outstanding receipts or adjustments. RITA collections are up $10,000 YTD from last year. 

AGENDA ITEMS:

Ordinance # 2723, To Establish the required fee to appeal decisions of code enforcement official to the Board of Zoning Appeal was approved on it third and final reading, increasing the cost to $250 by Motion (6) made by Helen Borland, 2nd by Jim Dickey.  Motion carried.

The house at 206 N. 2nd, owned by the Village and given to lease by the Pleasant Valley United Methodist Church will be sent a notice to vacate as the house will be demolished later on this year.  Solicitor Ong will make a letter to the church to notify them they have until May 31st to vacate their belongings from the building.  A question as to whether the church may have installed a furnace on their own funding was made.  If the church did install a furnace, they will be allowed to remove it also.

A contract with Smith Ambulance was presented.  It would be effective February 1, 2020 and be in effect for 3 years.  It would cost $17.75 per resident at a cost of $46,860 per year ($3,905 per month).  Creative solutions for back up runs will be investigated.  Dennison has approximately 254 runs per year.  Motion (8) to approve Smith Ambulance contract made by Tracie Bolitho, 2nd by Jim Dickey.  Motion carried.

Greg DiDonato reported that the repair on the roof appears to be completed.  The contractor returned and repaired a cap that had missing mortar which was causing the problem.  We will continue to monitor the situation.

Motion (9) to approve Wood Electric to install LED lighting in the Fire department, police department, hallways and stairwells in the Village Hall building at a cost of $7,750 was made by Mike Clark, 2nd by Tracie Bolitho.  Motion carried.  Wood Electric would then file for a rebate that is offered through the electric company and the Village would also see great savings in electric cost savings.

The new generator will be installed within a month.  Motion (10) to take bids and sell the old generator was made by Helen Borland, 2nd by Jim Dickey.  Motion carried.

Twin City Youth Baseball has made a request for park improvements.  The request was moved to the Park, Building and Grounds Committee.  Greg and Jim Dickey will contact them and set up a meeting date and time.

Motion (12) to approve Ordinance #2728 to Participate in the State of Ohio Cooperative Purchasing Program made by Kene Edwards, 2nd by Jim Dickey.  Motion carried.

Ordinance #2729, To increase the salary of the Mayor, had it’s first reading.  The raise would not take effect until the mayor elected in 2024.  At that time, the position will have not had an increase in pay for 15 years.

Ordinance #2730, To increase the time of appointment and wage of the Fiscal Officer.  Motion (13) to suspend the rules made by Tracie Bolitho, 2nd by Jim Dickey.  Motion (14) to approve Ordinance #2730 made by Kene Edwards, 2nd by Jim Dickey.  Motion carried.  The Fiscal Officer’s appointment will be extended an additional year, 2021 and receive a $1,000 per year increase in pay.

Motion (15) to approve a 3-year contract with Cintas, through their State of Ohio bid, to supply mats for the Village Hall building at a cost of $1,159 per year made by Jim Dickey, 2nd by Kene Edwards.  Motion carried.

Spring Clean Up Days have been set for May 5 & 6, 2020.  Motion (16) to approve Spring Clean Up Days made by Tracie Bolitho, 2nd by Jim Dickey.  Motion carried.

Mike Clark discussed the Paddling Enhancement Grant through ODNR that the Friends of the Parks & Trails is seeking to apply.  Motion (17) to apply for the grant made by Tracie Bolitho, 2nd by Kene Edwards.  Motion carried.  Solicitor Ong will provide a Resolution for this grant at the next meeting.

Motion (18) to make the appointments to the 2020 Volunteer Fire Fighter’s Dependent’s fund to include members of council and fire department Chief and Assistant chief made by Tracie Bolitho, 2nd by Jim Dickey.  Motion carried.

Helen Borland gave a report for the Union Cemetery Board.

Kene Edwards – Ice skating at the PHAC park has been approved by the insurance company.  Waiting on freezing temperatures to arrive to make it possible.  Discussed moving benches to the park for the season.

Solicitor Ong submitted Carl Menapace’s report from the Twin City Water and Sewer Board.

Mike Clark asked for an appointment for the Friends of Parks and Trails.  Kene Edwards was appointed.

Meeting Adjourned. Next meeting on February 20, 2020 at 7:15 pm

 

____________________________________    __________________________________________

Mayor Pro Tem, Greg DiDonato                                 Administrative Assistant, Tammie Taggart

 

COUNCIL VOTES:

1-16-20

RC

1

2

3

4

5

6

7

8

9

10

12

13

14

15

16

17

18

Helen Borland

P

Y

Y1

Y2

Y

Y

Y1

Y

Y

Y

Y1

Y

Y

Y

Y

Y

Y

Y

Tracie Bolitho

P

Y1

Y

Y1

Y

Y1

Y

Y

Y1

Y2

Y

Y

Y1

Y

Y

Y1

Y1

Y1

Mike Clark

P

Y

Y

Y

Y1

Y

Y

Y2

Y

Y1

Y

Y

Y

Y

Y

Y

Y

Y

Jim Dickey

P

Y2

Y2

Y

Y

Y2

Y2

Y1

Y2

Y

Y2

Y2

Y2

Y2

Y1

Y2

Y

Y2

Greg DiDonato

P

Y

Y

Y

Y

Y

Y

Y

Y

Y

Y

Y

Y

Y

Y

Y

Y

Y

Kene Edwards

P

Y

Y

Y

Y2

Y

Y

Y

Y

Y

Y

Y1

Y

Y1

Y2

Y

Y2

Y

 

 

 

 

 

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